The Problem
"Emergency and specialty veterinary clinics regularly substitute products mid-case — and those substitutions never make it back into the billing record."
In ER and specialty veterinary practice, treatment templates are built in advance — but actual care diverges constantly. A different suture, a substitute fluid, a medication swap under pressure. The PMS treatment plan captures what was planned; the actual product usage reflects what happened. The gap between them is silent billing leakage that compounds across every case, every shift, every month. Existing solutions require nurse input, workflow changes, or real-time scanning. Most ER clinics don't have the bandwidth.
"Undercoding and missed charges represent 2–3% of gross revenue at most veterinary practices — a figure that compounds silently because no one is reconciling actual product usage against the treatment record."
JAVMA / AVMA practice benchmarking research
The VET-SYNC Pipeline — Four Agents, Zero Clinical Touchpoints
01
Case Harvester
02
Template Resolver
03
Sub Resolution Engine
04
Leakage Reporter
VET-SYNC reads closed cases from the PMS, resolves each against the treatment template, identifies every substitution and undocumented product usage, and surfaces billing discrepancies for review — entirely passively. No scanner. No real-time input from clinical staff. The system runs a silent 30-day observation window before surfacing any signals. Clinicians never see it. Practice managers see only confirmed, actionable recovery opportunities.
Key Differentiators
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Passive Observer Model
Zero clinical staff involvement. Runs silently on PMS data already generated by closed cases — no workflow change, no scan, no input required.
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30-Day Silent Observation Window
VET-SYNC learns the clinic's actual substitution patterns before surfacing anything. First output is calibrated to the clinic — not a generic template. Zero false-start noise.
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Backward-Looking by Design
Reconciliation is performed on completed cases — not real-time prediction. This eliminates the core objection around unpredictable ER case flow entirely.
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PMS Agnostic Architecture
Integration roadmap includes ezyVet, Cornerstone, Shepherd, and Instinct. Not dependent on any single PMS vendor relationship to scale.
Market Opportunity
$3.5B+
U.S. veterinary practice management software market by 2030
Grand View Research, 2024
12%
CAGR, veterinary practice management software segment
Grand View Research, 2024
5,500+
U.S. ER & specialty veterinary clinics — addressable without hardware
AVMA, 2024
$1B+
Estimated annual unrecovered billing leakage across U.S. ER/SEC clinics
JAVMA benchmarking, modeled
PMS Integration Architecture
ezyVet — adapter designed & tested
Cornerstone (IDEXX)
Shepherd
Instinct
Live Demo Environments
Emergency & Critical Care
High-volume overnight ER case mix. Demonstrates substitution detection across fluids, controlled medications, and emergency consumables. Multiple leakage signals per case.
Surgical Oncology
Specialty case with high per-case product cost. Template vs. actual reconciliation across surgical supplies, anesthetic agents, and post-operative medications.
Internal Medicine / Referral
Multi-day hospitalization with evolving treatment plans. Demonstrates VET-SYNC's ability to track substitutions across extended cases and multiple attending clinicians.
Transaction Overview
Transaction Type
Strategic acquisition or IP licensing arrangement
Founder Availability
Open to remaining with acquiring organization
Technical Readiness
ezyVet adapter designed & tested. Architecture fully documented. PMS-agnostic by design.
Current Status
In conversations with multiple strategic parties. NDA available upon request.
Founder
Kaveh Moghadam is the founder of VET-SYNC and Maen Consulting Group. VET-SYNC was built as a purpose-built billing reconciliation engine for ER and specialty veterinary clinics — not a repurposed general AI tool. The reconciliation engine was designed around the structural reality of ER veterinary practice: unpredictable case flow, high substitution frequency, and zero clinical bandwidth for data entry tasks.
Kaveh is available to present a live demo of any of the three clinic environments, walk through the technical architecture, or discuss transaction structure at your team's convenience.